Date: 07/28/2010
Location: 3rd Floor Meeting Room South, Hingham Town Hall
Called to order: 7:04 pm
Attendance: Laura Burns, Gretchen Condon, Susan Crowley, Jim O’Brien, Gary Ludwig, Kevin Connelly, Blake Auchincloss and Tim White
Guests: Jim Watson and Judi Barrett
Gretchen Condon opened the meeting and thanked Jim O’Brien for taking meeting minutes.
Jim Watson provided public comment regarding opposition against the repeal of Chapter 40B.
Approval of Minutes: A motion was made by Gary Ludwig and seconded by Tim O’Brien to approve 1) the minutes of the meeting of June 16, 2010 as presented, with the addition of a name spelling correction and 2) the minutes of the meeting of July 14, 2010 as presented, with the addition of a name spelling correction, the addition of listing Gary Ludwig and Gretchen Condon as in attendance, and the addition of noting the action taken with respect to the monthly debt service payment for 80 Beal Street. A vote was taken and all were in favor; the motion passed.
Administrative Assistant Orientation: Laurie Zivkovich was introduced as the new Administrative Assistant and general duties were discussed.
Treasurer’s Report: Susan Crowley provided an update regarding the system for rent payments at Lincoln School Apartments. There was a general consensus to verify July postings and bring a trial balance to the next meeting. Discussion followed regarding Laurie’s support to the Treasurer and the future purchase of a laptop. A motion was made by Laura Burns and seconded Susan Crowley to approve the payment of the Community Opportunities Group invoice in the amount of $1,383.35. A vote was taken and all were in favor; the motion passed. A motion was made by Gary Ludwig and seconded by Tim White to approve the payment of the Gatehouse Media invoice in the amount of $137.28. A vote was taken and all were in favor; the motion passed.
Proposals for 80 Beal Street Design and Permitting Contract: Discussion followed regarding the process of review and the review criteria. Judi Barrett, representing Community Opportunities Group, stated that the proposals under state law are not part of the public record at this current point in time and urged the Trustees to consult with the Town Counsel on the issue before proceeding. Discussion continued regarding the process of review, the need for an executive session to discuss the proposals, the timeline, scheduling interviews, the price proposal and the role of the procurement officer. There was a general consensus to meet in executive session, if permitted after Town Counsel’s review of the issue, on Wednesday August 11th at 7:00 pm to begin discussion of the proposals. No formal action was taken.
Lincoln School Apartments: Jim O’Brien provided an update on the boiler contract and the bid process. No formal action was taken.
Fort Hill Street Veteran’s House Project: Jim O’Brien provided an update on the project, the Dover amendment, recent meetings to discuss a tenant selection plan and a service plan, and the anticipated purchase date and financing plans. No formal action was taken.
Housing Affordability Programs: Discussion followed regarding Federal Home Loan Bank regulations, continuing to look for new programs, and working toward collecting data and posting affordable housing opportunities and eligibility guidelines on the Town’s website. No formal action was taken.
A motion was made by Blake Auchincloss and seconded by Kevin Connelly to adjourn the meeting. A vote was taken and all were in favor; the motion passed. The meeting adjourned at 8:31 pm.
Next Meeting: 8/11/10 at 7:00PM at the Town Hall
Respectfully submitted by: Laurie Zivkovich, Administrative Assistant
Approved on: August 11, 2010