HINGHAM AFFORDABLE HOUSING TRUST
HINGHAM, MASSACHUSETTS 02043
MEETING MINUTES
Date: 11/3/2010
Location: 2nd Floor Central South Room, Hingham Town Hall
Called to order: 7:02 pm
Attendance: Gretchen Condon, Blake Auchincloss, Jim O'Brien, Susan Crowley and Tim White; Kevin Connelly and Gary Ludwig joined the meeting after roll call.
With a quorum present, Gretchen Condon opened the meeting.
Announcements: Election Day results showed the proposed repeal Chapter 40B was unsuccessful.
Approval of Minutes: A motion was made by Susan Crowley and seconded by Blake Auchincloss to approve the minutes of the meeting of October 20, 2010, as presented. A vote was taken and all were in favor; the motion passed.
Kevin Connelly joined the meeting.
Lincoln School Apartments Update: Jim O'Brien reported that the first mockup for the windows has been released, and that Ted Alexiades, Interim Town Manager, notified him that a reimbursement of funds from a $7 million bond run will become available for use toward capital projects.
Gary Ludwig joined the meeting.
Discussion followed regarding the status of the boiler rebid. No formal action was taken.
40B Unit Turnover: Discussion followed regarding the language contained in the deed rider for an affordable unit in 12 Adams Court, the rights of the Town in the event of a foreclosure, the mechanics of a foreclosure action, the party in ownership after a foreclosure, publication procedure, and whether there is a possibility of Trust assistance in the event of a foreclosure. There was a general consensus to continue review of the language. No formal action was taken.
80 Beal Street Contract Discussion: Mr. Vcevold O. Strekalovsky, President of Strekalovsky Architecture Inc., joined the meeting and addressed the Board. The Trustees questioned Mr. Strekalovsky about the firm's Proposed Fee for Services. Mr. Strekalovsky stated that for each task the proposal reads left to right for billing for that task, Task1 includes sufficient plans and elevations, Task 3 includes the minimum hearing amount, each task will be billed upon percentage completed, and performance of the next task will be dependent on the Trust's approval of the previous task. Discussion followed regarding evaluating the use of the existing building, the applicability of the general schedule time period/flow chart in the proposal, and the category for legal services. Mr. Strekalovsky stated that the Trust would receive written notice of the need for legal services for authorization prior to any services being rendered.
A motion was made by Jim O'Brien and seconded by Blake Auchincloss to issue the award letter as drafted by Town Counsel to Strekalovsky Architecture Inc. pursuant to the RFP and the Proposed Fee for Services response, subject to the task billing as identified this evening and also subject to the completed contract to be drafted by Town Counsel and in response to the requirements outlined in the RFP. A vote was taken and all were in favor; the motion passed. Mr. Strekalovsky was asked to have his attorney contact Town Counsel to finalize the contract, which the Chair will sign if there are no material changes. Discussion followed regarding the existing house, holding a neighborhood meeting, the Selectmen's Parcel, notifying abutting parcel owners, cottage communities, a Seattle project, the number of units reasonably anticipated on the site, the extent of architectural documents needed for a site eligibility letter, the engineering completed to date on this parcel and on the Selectmen's Parcel, a previously held neighborhood meeting and a perceived preference for for-sale units, existing Beal Street traffic studies, and site grading/access. There was a general consensus for Kevin Connelly to be the point person for this first stage, that the team's first assignments will be with respect to site conditions, and the kickoff meeting with the team will be on Wednesday, December 1, 2010, at 7:30 pm.
Government Study Committee Survey: Gretchen Condon announced the receipt of a request from the Hingham Town Government Study Committee to complete a survey and respond with written answers prior to November 8th. Discussion followed regarding possible responses to the following questions: what is your department or committee's charge or job description, to whom is your department or committee accountable, what three things contribute most to the successful functioning of your department or committee, what three things would you change to bring about more effective functioning, what challenges do you anticipate that might impact the work of your department or committee in the future and what changes would you suggest for addressing those challenges, and do you have anything to add? The general consensus was for Gretchen Condon to formalize the response and submit it to the Government Study Committee prior to the requested deadline.
Next Meeting: The next meeting will be at 7:00 pm on Wednesday, December 1, 2010.
Adjourn: A motion was made by Tim White and seconded by Susan Crowley to adjourn the meeting. A vote was taken and all were in favor; the motion passed. The meeting adjourned at 8:20 pm.
Respectfully submitted by: Laurie Zivkovich, Administrative Assistant
Approved on: December 1, 2010