Back to Capital Outlay Committee Minutes
APPROVED
Town of Hingham
Capital Outlay Committee
December 4, 2006 Meeting Minutes
Attending: Jon Asher, Irma Lauter, Andy Mooradian, Tom Pyles, Jerry Seelen
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Chairman Andy Mooradian called the meeting to order at 6:35pm in the Town Hall Building.
The Draft of the Meeting Minutes from November 27, 2006 was reviewed and approved.
Fire Chief Mark Duff and Deputy Chief Bob Olsson presented an update on their FY2007 capital acquisitions and their FY2008 capital outlay requests.
FY2007 Fire Capital Acquisition Update
• Rescue #1 will arrive in January, 2007 and be in service in March, 2007
It will cost ~$154K and $10K of equipment will be added to it
• Fire Hydrants
Expect to replace 21 “Ludlow” style hydrants during FY2007
• Turnout Gear
As previously agreed, used ~$6.5K from hydrant account to purchase 6 sets
FY2008 Fire Capital Outlay Requests
• $40K to replace 13 “Ludlow” style fire hydrants and hose
• $18K turnout gear estimate
For 2 replacements and 10 new sets
Chief Duff agreed to rework the Turnout Gear Report to include projected new hires
- There are currently 8 position openings
Report rework will also re-estimate replacements-per-year based on a reduced set life-expectancy of 5 years and the need for each firefighter to have two sets
Report rework may change set-replacement estimates/costs for FY2008-FY2013
• $180K for furniture, fixtures, and equipment associated with the Central Fire Station project
Originally budgeted for FY2009
Expenditure contingent upon approval of Article 1 at the Special Town Meeting to be held on December 11, 2006
• $15K for Medic 3 engine rebuild
Medic 3 will become a spare ambulance when the new engine is activated in March, 2007
• $20K for exterior painting of Stations #2 and #3
Assumes use of standard paint
Chief Duff is researching the added cost of a high-end paint guaranteed to last 10 years
• $20K for Hurst “Jaws of Life” cutters, hoses, and power unit
• $44K for Self-Contained Breathing Apparatus (SCBA) compressor
Increased from $25K since costs can no longer be split with Hull, which has acquired grant money to purchase its own unit
• $42K for replacement of Utility Vehicle #49
Chief Duff agreed to research replacement of the current rotted body with a fiberglass body, since the chassis is okay and the vehicle has only 30,569 miles
• $21K for replacement of Administrative Vehicle #C-4
Originally budgeted at $11.5K
Chief Duff was encouraged by the Committee to add 4-wheel drive, probably raising the price to $22K after trade-in
• $85K originally budgeted for replacement of Fire Alarm Vehicle #50 will be deferred to FY2010
• $22K originally budgeted for replacement of the Rescue Boat will be deferred to FY2009
Chief Duff will validate the replacement cost
• $155K budgeted in the FY2007 Five-Year Capital Plan for a new radio system was not presented or discussed
Chief Duff also indicated that a previously unbudgeted $225K expense for a FY2009 Squad medium-duty rescue vehicle replacement may be deferred to FY2010.
At the completion of Chief Duff’s and Deputy Olsson’s presentation, the Committee voted unanimously to support the request for $1,539,082 of additional funding from available reserves to be expended for the Central Fire Station project.
Harbormaster John Souther and Deputy Harbormaster Ken Corson presented their FY2008 capital outlay requests.
FY2008 Harbormaster Capital Outlay Requests
• $12K for a Harbormaster building engineering study
• $18K for a replacement pump boat engine
• $39K for a Harbormaster truck
Not previously budgeted
Eliminates potential liability issues associated with use of personal vehicles for Town Harbormaster tasks
Eliminates the need to pay external vendors for hauling, etc.
• John Souther indicated that receipt of a $42K grant during the remainder of FY2007 is possible
Were such a grant to be received, it and the $18K requested for a replacement pump boat engine would be used to purchase a new pump boat
Finally, Police Chief Steve Carlson and Deputy Chiefs Taylor Mills and Charlie Souther presented their FY2008 capital outlay requests.
FY2008 Police Capital Outlay Requests
• $23K for a replacement Animal Control vehicle
The Committee encouraged Deputy Mills to include hybrid vehicles in the evaluation of alternative replacements
• $570K for replacement of the Dispatch Command Center, portable radios, a Computer-Aided Dispatch system, and replacement Mobile Data Terminals
Deputy Souther is working with Chief Duff on a joint Police-Fire RFP to select the Communications Consultant budgeted in FY2007 at $40K
The Committee strongly encouraged Deputy Souther to complete and issue the joint RFP as quickly as possible—without sacrificing quality and completeness—if the FY2008 Five-Year Capital Plan date cutoffs for the 2007 Annual Town Meeting Warrant are to be met
The meeting adjourned at 8:40pm.
Respectfully submitted,
Jonathan Asher, Secretary