Link back to Country Club Management Committee page
Members Present: Matthew Havens, Kathy Curley and William Friend
Others Attending: Laura Burns, Irma Lauter, Mary Jane O’Meara and Jack Manning
With a quorum present, the meeting was called to order at 6:40 pm.
Matthew Havens, acting as chairman of the committee in the absence of an elected chairman, commenced the meeting by referring everyone present to the topics listed on the meeting agenda.
The South Shore Country Club’s (“SSCC”) Year-to –Date Budget was the first matter discussed. During the course of this discussion, the committee reviewed an updated budget report dated 8/25/08, noted the variances between the budget appropriations and actual expenditures and discussed the causes for these variances.
Upon conclusion of the budget review, Matt Havens opened the committee’s discussion with regard to the development of the SSCC business plan and five-year capital plan (“business plan”) in the format requested by town selectman Bruce Rabuffo. The business plan format was broken down into four models. The committee then considered approaches for gathering the information needed for the four models and addressing the matters required to complete the business plan. It was determined, that, with the recent departure of two long-term members of the committee, the October 1, 2008 deadline for submission of the business plan was not feasible. The committee agreed to address the business plan in two stages with two of the models in each stage. The target dates to complete the two stages were set as October 1, 2008 and November 1, 2008, respectively.
Included in stage one is a review of the business operation of the SSCC as a whole and broken down by each of it’s operating units. This is to include the following:
Current expenses and revenues
Projected expenses and revenues
Depreciation projections
Capital plan for each unit
Net income projection
Retained earnings/return to the town projections
Key competitors and comparables analysis
Determination of the value of SSCC assets to the town, if sold with all known restrictions
Stage two will include the following review and information:
Consideration of eliminating underperforming units and/or assets and reinforcing vital and necessary assets
Projected expenses and revenues
Adjustments to net income, retained earnings and return to the town
Examine adding other recreational activities not currently offered and determine the impact this would have on net income, retained earnings and return to the town
After establishing the stages and the model information to be gathered and presented there under, the committee members agreed upon a division of the workload and a schedule to meet the deadlines.
It was also agreed that a necessary step in the planning process is an understanding of what the SSCC executive staff considers the capital needs and business opportunities of the SSCC to be. Matt Havens and Kathy Curley agreed to meet with Nora Berard, Joe Keefe and Jay McGrail on September 10, 2008, to obtain their input with regard to the plan. Kathy Curley is also to prepare a template for the plan. William Friend, with the help of Laura Burns, will be researching the restrictions on disposition of the SSCC imposed by the Commonwealth as part of their funding of the purchase of the SSCC by the town. Matt Havens will be working with Nora Berard and meeting with town officials to gather the remaining financial information required for completing the first stage of the plan.
Following this discussion, it was reported by Matt Havens that there were no new developments in the DHT Golf Services Litigation.
Laura Burns then noted that on September 17th at 7:00pm there would be a municipal forum/information session at town hall covering many of the legal issues that impact volunteers serving on town committees and urged everyone to attend.
The committee then addressed the last matter on its Agenda, selection of a chairman. William Friend and Kathy Curley agreed that Matt Havens was the proper choice for this position. Thereafter, on motion duly made and seconded, the committee members present and entitled to vote, unanimously elected Matt Havens chairman of the Country Club Management Committee.
Upon conclusion of this discussion, and the scheduling of the next meeting for August 24, 2008, on motion duly made and seconded, the meeting was adjourned.
Respectfully submitted,
William K. Friend