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Members Present: Paul Casey, Terry Clarke, Kerry Ryan, and William Friend
Others Attending: Jay McGrail, Director of Operations of the SSCC; Susan Sullivan, consultant to the CCMC; and Andrew Mooradian, from the Town Advisory Committee
With a quorum present, the meeting was called to order at 6:30 PM.
William Friend opened the meeting by asking the committee to review the minutes of its March 9, 2009 and March 25, 2009 meetings. After discussion, and corrections made, on motion duly made and seconded, the minutes of the March 9, 2009 and March 25,2009 meetings were unanimously approved, subject to such other minor corrections subsequently reported to or deemed necessary by the clerk who prepare the minutes.
Following the review and approval of the minutes, Jay McGrail commenced the committee’s food service discussions by advising the committee that he had heard from two more food service providers expressing interest in the SSCC operations. He then reviewed with the committee what these individuals had told him about their food service backgrounds and the nature of their interests in the SSCC food service operations. He concluded his report by advising the committee that one of the interested parties had requested a tour of the facilities and that he had scheduled the tour for Wednesday morning, April 1st.
Kerry Ryan then initiated the committee’s assessment process with regard to the food service presentations made at the March 25, 2009 meeting, by requesting Susan Sullivan and each of the committee members to comment on their impressions and thoughts concerning the information presented.
Upon conclusion of this discussion, Jay McGrail referred the committee members to the material he had prepared with regard to the RFP process, following his conversation with Kevin Paicos, Hingham’s Town Administrator. Jay McGrail reminded the committee members that Mr. Paicos has offered to stay involved in the RFP process and to assist the committee with the preparation of the RFP. After discussing the RFP information provided by Mr. Paicos, the committee, with the assistance of Susan Sullivan, began its efforts to identify the basic criteria to be included in the RFP. Thereafter, Kerry Ryan and William Friend agreed to participate with Jay McGrail and Susan Sullivan in any follow-up RFP discussions with Kevin Paicos, with the intention of formulating a draft RFP to be submitted for the review of the full committee at its next meeting.
Jay McGrail then opened the discussion of the next item on the meeting agenda by asking Terry Clarke to update the committee on his efforts concerning branding and marketing of the SSCC. Mr. Clarke referred the committee to a memo he provided to each of the members at the March 25 CCMC meeting and informed the committee of his discussions with advertising - design, marketing and public relations professionals living or working in Hingham. He then commented on the positive responses he had received from these individuals with regard to providing marketing and public relations assistance to the SSCC and set forth his ideas on how the SSCC could benefit from their assistance. Jay McGrail and the committee members were pleased with the marketing ideas and professional marketing and branding assistance programs proposed by Mr. Clarke and thanked him for his considerable effort. After a discussion of how best to proceed, the committee asked Jay McGrail to check with the Town Administrator on the proper approach to promptly involve the individuals contacted by Terry Clarke in the marketing and branding efforts of the SSCC.
Upon conclusion of this discussion, Jay McGrail reported to the committee on the SSCC’s golf revenue in March, discussing both the number of paid memberships received and the funds received from rounds of golf played during the month.
Thereafter, on motion duly made and seconded, the committee voted unanimously to adjourn the meeting.
Respectfully submitted,
William K. Friend