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MINUTES OF JUNE 15, 2009
MEETING OF THE COUNTRY CLUB MANAGEMENT COMMITTEE (CCMC)
HELD AT THE SOUTH SHORE COUNTRY CLUB (SSCC)
Members Present: Kathy Curley, Paul Casey, Terry Clarke, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC’s Director of Operations; Bruce Rabuffo, a Hingham Town Selectman; Jack Manning, a member of the Town Advisory Committee; Julie Russo and Karl Thompson of Gray Matter Agency, Inc.
With a quorum present, Kathy Curley, chairman of the CCMC, called the meeting to order at 6:40PM.
Kathy Curley opened the meeting by requesting that Terry Clarke update the committee on the marketing and public relations matters that he has been coordinating on behalf of the SSCC. Terry Clarke explained that he had been working with Jay McGrail, Gray Matter Agency, Inc. and Mark Tedeschi, of True North Public Relations on several diverse projects for the SSCC. He then listed the projects and discussed the current status of each of these projects.
As part of this update, Terry Clarke reintroduced Julie Russo and Karl Thompson of Gray Matter Agency, Inc. to the committee members and advised the committee that Julie and Karl had spent considerable time designing several new alternative SSCC logo designs. Julie Russo then explained that they had developed logo designs that they believed reflected the input provided by Jay, Terry and the rest of the committee members and that they were also mindful of the many and varied applications expected for the logo. Karl Thompson provided the committee with artwork showing the alternative logo options and several applications for each of the proposed logos. Karl, Julie and Terry then explained their process for designing the six alternative logos presented, noted the logo options that they felt best served the needs of the SSCC and answered the questions of the committee members.
After this discussion, it was agreed that the committee should retain and consider further the artwork presented and make a determination regarding the logo design at a later meeting. Julie Russo and Karl Thompson were thanked for their considerable effort on behalf of the SSCC and then departed the meeting.
At this time, Jay McGrail suggested that the committee take a “walk thru” of the swimming pool facilities to see what had been done in preparation for the upcoming season. Jay then showed the committee the painting work that had been done to the office, shower/changing room areas and upper deck railings, discussed the new snack shack and fenced-off eating area and explained how he was able to control the costs of these enhancements to the pool facilities.
Following the tour of the pool facilities, Jay McGrail presented a year-to-date budget report that he had prepared with the assistance of Paul Casey. Mr. McGrail reviewed the materials given to each of the committee members which showed the October-revised budget for the year, actual results through June 15, 2009 and the balances remaining for the rest of the fiscal year. He then explained whether or not the remaining balances were consistent with the planned budget and followed with his projections of revenue and expenses for the remainder of the year.
Upon the conclusion of the budget discussions, Jay McGrail explained that he and Terry Clarke had discussed the marketing and public relations benefits to be derived from the SSCC’s participation in the Town’s Fourth of July parade. He then informed the committee of the theme for this year’s parade and reviewed the ideas they were considering to comply with the theme and at the same time promote the SSCC. It was agreed that the ideas suggested would be a low-cost and effective way to participate in the parade and that this would be a great opportunity to promote the recreational activities at the SSCC and to support the town.
At this time, in response to the request of the chairman, Kerry Ryan provided the committee with a report on the status of the proposed RFP pertaining to the SSCC food service facilities and recent discussions with Paul Hart the CEO of Lantana, the current operator of the SSCC food service facilities. As part of this report, Kerry Ryan reviewed the June 3, 2009 meeting, which was held at the town offices and involved Kevin Paicos, the Town Administrator, other representatives of the town, including the town selectmen, as well as, Paul Hart and his attorney. He then explained that further meetings were being planned, with a goal of resolving the issues raised by Mr. Hart at the June 3rd meeting. The committee discussed the appropriate response to the matters raised at the June 3rd meeting and asked Kerry Ryan and Bill Friend to represent its positions on these matters at any upcoming meetings with representatives of the town and Mr. Hart.
Continuing his report, Kerry Ryan advised the committee members that he had redrafted the RFP to reflect the input he had received from them and that the revised draft had been provided to Betty Foley and Kevin Paicos for review and comment. He added that their review would also involve the thoughts of the town counsel and that, once their comments were incorporated into the RFP, it would be returned to the CCMC for approval.
Following the RFP discussion, Jack Manning, the town advisory committee member assigned to the CCMC, addressed the committee. Mr. Manning, noted the committee’s previous discussions concerning the possible uses of the old house, which is located on the SSCC property, and suggested that the committee consider what would be the best use of this area of the SSCC property. A discussion ensued and the committee agreed to commence a study to determine the best use for the old house. It was also agreed that the committee’s immediate focus would continue to be on the RFP process for the food service operation and the upgrading of the food service facilities until this effort has progressed to a more manageable and less time consuming state. At the conclusion of this discussion, Jay McGrail offered show any interested committee members through the old house the following morning.
The committee then discussed the Hingham Sports Partnership (HSP) golf outing, which was recently held at Cohasset Country Club. Jay McGrail commented that this outing had not been held at SSCC for several years and that he was working very hard to get HSP to return the outing to SSCC. He also noted that he has been helping HSP with the maintenance of their baseball fields. The committee agreed to review a listing of the members of HSP to determine if there were individuals that should be contacted about the location of the golf outing.
The chairman then asked the committee members if they had any comments or corrections with regard to the May 5, 2009 corrected minutes, the May 26, 2009 meeting minutes or the June 3, 2009 minutes. After a short discussion, on motion duly made and seconded each of these minutes was approved by all of the committee members attending each of the respective meetings.
Thereafter, on motion duly made and seconded, the committee voted unanimously to adjourn the meeting at 9:30PM.
Respectfully submitted,
William Friend