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MINUTES OF THE JUNE 30, 2009 MEETING
OF THE COUNTRY CLUB MANAGEMENT COMMITTEE (CCMC)
HELD AT THE SOUTH SHORE COUNTRY CLUB (SSCC)
Members Present: Kathy Curley, Paul Casey, Terry Clarke and William Friend
Others Attending: Jay McGrail, Director of Operations of the SSCC.
With a quorum present, Kathy Curley, Chairman of the committee, called the meeting to order at 6:35 PM.
Kathy Curley commenced the meeting by requesting that Jay McGrail provided the committee with a report on the status of the draft Request for Proposals (RFP). McGrail advised the committee members that the committee’s draft of the RFP had been forwarded to the Town Administrator’s Office and that once he had received their comments and proposed revisions he would circulate the revised RFP to all of the committee members. It was agreed that a meeting would be scheduled for July 6th to allow the committee to discuss, modify (if necessary) and approve the revised RFP.
The committee then turned its attention to the YTD FY09 Budget. Jay McGrail reminded the committee members that July 30th was the last day of the Town’s fiscal year and explained that he had been working to close the SSCC’s books. He then provided the preliminary year-end results, discussed the crucial revenue and expense components and compared the results to the budget and the prior year’s results.
Jay McGrail then advised the committee of the status of preparations for the SSCC’s entry in the Town’s 4th Of July parade, reminding everyone of the plan, explaining the work that had been done, the work left to be done and listing the people who would be riding in the parade.
Thereafter, on motion duly made and seconded, the minutes of the June 15, 2009 meeting were discussed and approved.
Following the approval of the minutes, Jay McGrail and Terry Clarke reviewed the SSCC’s current advertising and marketing programs and asked for the committee member’s ideas with regard to the focus of these programs for the remainder of the golf season.
When this discussion was concluded, Jay McGrail introduced a number of other matters that he wanted the committee to be aware of, including issues that have arisen concerning the current tee time reservation policy, the latest information on the vacant house on SSCC property, a recent accident that occurred during a junior girls group golf lesson and his discussions pertaining to a proposed future Hingham Business Council meeting at the SSCC.
Upon conclusion of the committee’s discussion of the aforementioned matters, on motion duly made, seconded it was unanimously agreed that the meeting be adjourned.
Respectfully submitted,
William K. Friend