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Members Present: Kathy Curley, Terry Clarke, Kerry Ryan and William Friend
Others Attending: Jay McGrail, Director of Operations of the SSCC, Sue Sullivan, CCMC consultant and Andrew Mooradian, from the Town Advisory Committee
With a quorum present, the meeting was called to order at 6:35 PM.
Jay McGrail opened the meeting by confirming that each of the CCMC members had received the e-mail transmission of the latest revised draft of the Town Of Hingham Request For Proposals (regarding the) South Shore Country Club Restaurant and Banquet Facilities, (the RFP). He noted he had extra copies of the RFP available, with the latest modifications marked for the committee members to refer to, if they need to do so during the meeting.
Every one present confirmed that they had received the revised and annotated RFP and were familiar with the modifications that were made. Kerry Ryan was then asked to review the RFP with the CCMC members. During the course of this review, the modifications made to the prior draft of the RFP were discussed and agreed upon. Thereafter, on motion duly made and seconded, the committee voted unanimously to approve the revised RFP, in the form presented at the meeting, subject to such minor modifications that may be made as the result of a final review of the RFP by designated representatives of the CCMC with the Town Administrator-Chief Procurement Officer.
Following approval of the RFP, the committee discussed the SSCC weekend tee-time policy. Committee members expressed their concerns about the current policy and the process for obtaining tee-times and passed on comments and concerns they have received from SSCC members who have difficulty getting tee-times in the mornings on the weekend. Jay McGrail explained his viewpoint on the issue and advised the committee of his conversations with representatives of the SSCC’s men’s and women’s associations, explaining that these associations represent the core golfers who devote the most time to the SSCC. The committee then discussed reasonable alternatives to the current policy and process, noting that it recognized the importance of addressing the concerns of the association members but that, if a compromise could be achieved, it might better serve all members of the SSCC and other weekend golfers and might increase SSCC memberships or improve the weekend golfing experience at the SSCC for everyone. With this in mind, the committee asked Kathy Curley, William Friend and Jay MCGrail to meet with representatives of the men’s and women’s golf associations to determine if there can be a more balanced policy or process that would be acceptable to everyone. Jay Mcgrail then offered to schedule the meeting.
Jay McGrail followed this discussion with a follow-up report with regard to an incident that occurred during a recent girl’s golf clinic session and also provided the committee with an update on the work done to prepare the new swimming pool snack shack for the summer season.
The Committee then turned its attention to the vacant house located on SSCC property. Jay McGrail explained the inquiries he had made about the house and advised the committee that he was making plans to clean the trash from the building. The committee then discussed its options with regard to the house and agreed to discuss the house in greater detail at a later date.
Terry Clarke then asked the committee members if there were any more questions or comments concerning the logo design presentation that was made at the June 15, 2009 meeting and if not were they ready to approve one of the six logo designs that had been presented at that meeting. He explained that a decision on the logo would enable the marketing consultants to proceed with several pending projects including the new sign to be positioned near the train station. Following a short discussion, the committee approved a new logo design. It was also agreed that it would be too costly to remove the signs and merchandise with the existing logo and that the new logo would be phased in when new signs and merchandise were ordered, in the ordinary course of business. The committee then asked Terry Clarke to thank the designers for their excellent logo design presentation and for their “pro bono” work on behalf of the SSCC.
Upon conclusion of the Committee’s approval of the SSCC logo, on motion duly made and seconded the minutes of the June 30, 2009 CCMC meeting were unanimously approved and the meeting was adjourned.
Respectfully submitted,
William K. Friend