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AUGUST 10, 2009
Members Present: Kathy Curley, Paul Casey, Terry Clarke, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC’s Director of Operations; Susan Sullivan, a consultant to the CCMC.
With a quorum present, Kathy Curley, chairman of the CCMC, called the meeting to order at 6:40PM.
Kathy Curley open the meeting by asking the committee members if there were any questions or corrections to the minutes of the committee’s August 05, 2009 committee meeting and Executive Session. After a short discussion, on motion duly made and seconded the minutes of these two meetings were unanimously approved.
Following approval of the minutes, Kathy Curley requested that Jay McGrail update the committee on SSCC administrative matters and developments since the last committee meeting.
Jay McGrail commenced his update by advising the committee that he had been contacted earlier in the week about the SSCC potentially hosting the final round of the South East Amateur Tournament. He explained that it would be an honor to host the final round and great positive recognition for the SSCC. After a short discussion, the committee agreed that the recognition that would be gained by hosting the Tournament finals far outweighs the temporary disruption of play caused by the Tournament and authorized Jay to accept the invitation, if it is offered.
Jay McGrail, with the assistance of Kathy Curley and William Friend then reviewed the status of the weekend tee time issues and explained that these issues may get resolved with a new reservation software system he was considering. He then explained that the old system had shut down several times in recent weeks making even weekday reservations difficult. He further explained that he was considering Easy link, a system recommended to him by other public golf course managers to replace the SSCC’s current system. After responding to several questions about the cost and functionality of the new system, Jay McGrail advised the committee that he would be meeting with an Easy Link representative and would report back to the committee when he had more information.
Upon conclusion of this discussion, Kathy Curley asked Jay McGrail to hand out the Compilation Report he had prepared, tabulating the individual forms submitted to him by the designated Request For Proposal (“RFP”) evaluators during the committee’s August 5, 2009 RFP meeting. He then reviewed the information contained in the Compilation Report with the committee.
Following this review and, on motion duly made and seconded the committee unanimously agreed that the qualitative section of the Elio Ricci/Raffael’s (Vista Verde, LLC) response to the SSCC /Town of Hingham Restaurant and Banquet Facilities RFP was acceptable, having received an overall “Highly Advantageous” rating.
Thereafter, at 7:20 PM, on motion duly made and seconded, it was unanimously agreed, pursuant to a roll call vote of the committee, that the committee go into Executive Session, to review the Elio Ricci/Raffael’s (Vista Verde, LLC) Price Proposal section response to the SSCC/Town of Hingham RFP (a proposal to enter into a lease of real property-the SSCC restaurant and banquet facilities). The committee further agreed to invite Jay McGrail and Sue Sullivan to join the Executive Session and that, following the Executive Session, the committee would return to an open meeting.
At 9:10PM, following the Executive Session, Kathy Curley re-opened the committee meeting and called for a final vote on the Elio Ricci/Raffael’s (Vista Verde, LLC) response to the SSCC/Town of Hingham RFP. Thereafter, on motion duly made and seconded, the committee unanimously voted, based on the its thorough review of the qualitative and pricing submissions received from Elio Ricci/Raffael’s (Vista Verde,LLC), to recommend that the Town of Hingham enter into lease negotiations for the SSCC restaurant and banquet facilities, with Elio Ricci /Raffael’s (Vista Verde, LLC).
The committee then turned its attention to the letter needed to advise the Hingham Town Administrator of the actions taken and recommendations of the committee. When form and content of the letter was agreed upon, on motion duly made and seconded the meeting was adjourned.
Respectfully submitted,
William K. Friend