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Members Present: Kathy Curley, Paul Casey, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC’s Director of Operations, Andrew Mooradian, Town of Hingham Advisory committee member and Susan Sullivan, a consultant to the CCMC.
With a quorum present, Kathy Curley, chairman of the CCMC, called the meeting to order at 6:35PM.
Kathy Curley opened the meeting by calling for questions or comments on the minutes of the committee’s August 10, 2009 meeting, forwarded to the committee members with the current meeting’s agenda. After a short discussion, on motion duly made and seconded, the minutes of the August 10, 2009 meeting were unanimously approved.
Following approval of the minutes, Jay McGrail addressed the committee on a number of administrative/operational matters:
He commenced with a report on a recent incident involving a town inspector and the SSCC’s pool and office associates.
Upon completion of the incident report, Jay McGrail updated the committee on his discussions with representatives of EZ Links. He reminded the committee of the problems the SSCC was experiencing with its tee-time reservations system and explained that EZ Links had been recommended to him by other golf course managers in the area as a way to deal with these problems. He explained further that no up-front “out of pocket” expenditures were required to obtain the EZ Links system and that the computer equipment and software supplied by EZ Links would be paid for by allowing EZ Links to book and charge golfers for two SSCC tee -times per day. He further explained that steps could be taken to prevent existing SSCC golfers from booking through EZ Links and that the EZ links tee-times were primarily for travelers or other golfers not regularly playing at SSCC. The committee was generally in agreement with this arrangement, since there are tee-times that go unused every day, but it was agreed that further “due diligence” research would be done to determine whether courses currently using the system are having any issues with the payment arrangement.
After this discussion, Jay McGrail handed out a final copy of the annual report that he had worked on with William Friend. A draft of the report had been forwarded to the committee members earlier in the week . He advised the committee members that the report had been requested by the town in lieu of a formal meeting to review the year and asked if they had any questions or comments.
Jay McGrail followed with a quick FY10 revenue update and agreed to provide more specific information to the committee members on the pool revenues and expenses prior to the next meeting.
Jay McGrail then advised the committee that he had been asked by the Town Administrator to prepare a list of his goals and objectives for the coming year. He handed out the list he had prepared in response to this request and asked the committee for their input. A general discussion of the pending projects and matters the committee wanted him to focus on followed and Jay McGrail agreed to adjust the list to reflect the committee’s suggestions.
Following the committee’s discussion of Jay McGrail’s administrative and operational reports, Kerry Ryan, Sue Sullivan and Bill Friend provided the committee with an overview of the lease provisions that would be included in the agreement with Elio Ricci/Vista Verde LLC. The overview included discussions pertaining to the installation of a tent adjacent to the food and beverage facilities, fees for the use of the tent, fees for a possible beverage-cart, revenue sharing/percentage rent, financial terms for the lease renewals and the renovations and capital improvements being considered by the tenant. Sue Sullivan also provided an analysis of the potential revenue that could be generated by the beverage and snack cart. Paul Casey and Bill Friend agreed to see that the committee’s comments and ideas were presented to Robert Orsi, for incorporation into the lease, before it is sent to the attorney representing Mr. Ricci.
Upon completion of the lease discussions, Kerry Ryan updated the committee on his discussions with the town and with the attorney representing Paul Hart and reviewed the terms of the Settlement Agreement and Release and the Commercial Catering Service Agreement he was negotiating on behalf of the CCMC. The committee then voted to approve the two agreements and to authorize either Kathy Curley or William Friend to sign the two agreements on behalf of the committee.
Following the committee’s discussion of Kerry Ryan’s report, on motion duly made and seconded, the committee voted unanimously to adjourn the meeting.
Respectfully submitted,
William Friend