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MINUTES OF MAY 19, 2010 MEETING
Members Present: Paul Casey, Terry Clarke, Kathleen Curley, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC’s Director of Operations and Andrew Mooradian, Advisory Committee member
With a quorum present, the meeting was, called to order at 6:15PM by Kathleen Curley, Chairman of the committee.
As the first order of business, the Chairman called for questions or comments with regard to the minutes of the April 20, 2010 committee meeting. After a short discussion, on motion duly made and seconded, the minutes were unanimously approved.
Following approval of the minutes, Jay McGrail was asked to present and discuss the administrative and operational matters listed on the meeting agenda.
Jay McGrail confirmed that he had several matters to discuss and then commenced with an update on the efforts to transfer the liquor license from the CCMC to Vista Verde Corp. He noted the considerable effort expended by committee members to accomplish the transfer, discussed the steps that had been taken and reviewed the revised application and other documents that were negotiated and signed. He then a reminded the committee that it had authorized William Friend and Kerry Ryan to negotiate and sign these documents and requested that the committee now ratify the actions taken and the documents signed on their behalf. Thereafter, on motion duly made and seconded the actions taken my Messers Friend, Ryan and McGrail, including the signing of revised agreements with Vista Verde Corp. revised ABCC applications and other documents, to effect the transfer of the SSCC Liquor license on behalf of the CCMC were approved and ratified.
Jay McGrail followed with a report on the landscaping and other work being done to complete the installation of the event tent adjacent to the food and beverage facilities. He continued his report on the food and beverage facilities by noting that Elio Ricci had requested permission to replace the tables and install a television in the hall area between the restaurant and bowling alley and to use this area as a supplemental eating area for children purchasing food at the Greenside Grille. After discussion, it was agreed that this would be a good use of the area.
Jay McGrail followed with a report on his recent meeting with the town budget committee, advising the CCMC that he, Paul Casey and William Friend had attended a quarterly budget session at town hall and that the budget committee did not have any issues with the SSCC budget report. He then explained that following the budget discussion he was asked to consider the feasibility of the SSCC cutting the grass on town owned land near the SSCC. He explained further that he and William Friend had examined the property and that he felt he could do the work, through the summer, at very little cost to the town. The committee listened to his assessment of the time and cost involved with the grass cutting and agreed that it made sense to assist the town with this project. Jay McGrail was then authorized by the committee to offer to do this work for the town.
Mr. McGrail then mentioned that the feasibility of installing a cell tower at the SSCC was also raised at the budget session. A committee discussion regarding the installation of a cell tower at the SSCC was concluded, with the CCMC agreeing to consider the matter further at a subsequent meeting.
Upon conclusion of this discussion, Jay McGrail advised the committee that he had been approached about installing an ATM machine in unused space in the hallway by the men’s locker room. He explained that this would be a nice service for SSCC patrons needing cash for the bowling alley, restaurant, vending machines or pro shop. He further explained that the SSCC could receive a small fee based on the usage fees generated by the ATM and that William Friend had looked at the contract. After a short discussion, Jay McGrail was asked to look into alternative sources for the ATM and then authorized to negotiate and if satisfied with the terms enter into an agreement for the installation of an ATM.
Jay McGrail, concluded with a 2010/2011 capital expenditure report. Included in his discussion of this report are were his plans for improvement of the driving range, maintenance of the leaks in the pool area and the replacement of a high-mileage pickup truck.
The driving range plans include the removal of invasive plants from the wetlands and the replacement of damaged nets. He explained that a detailed application must be prepared and submitted to the conservation commission for approval, before the invasive plants can be removed. The committee approved the expenditure of the $3000 required to hire a technical consultant to assist with this application and agreed with the proposed plan for replacement of the nets.
The committee also agreed with the proposal to repair the leaks in the pool area with the understanding that because of financial constraints the project should be completed in stages. Mr. McGrail presented the estimated costs involved with the sealing of the cracks on the surface around the pool (the first stage) and stated, that, if the project could be commenced promptly the work could be done before the pool opening. It was agreed that if the final quote was in line with the estimate he should promptly contract for the (first stage) work to be done.
The replacement of the pick up truck was also discussed with no conclusions being made.
Respectfully submitted,
William K Friend
Secretary