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MINUTES OF THE JUNE 23, 2010
Members Present: Kathleen Curley, Paul Casey, Terry Clarke, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC’s Director of Operations.
With a quorum present, the meeting was, called to order at 7:10PM by Kathleen Curley, Chairman of the CCMC.
As the first order of business, the Chairman called for questions or comments with regard to the minutes of the May 19, 2010 CCMC meeting. After a short discussion, on motion duly made and seconded, the minutes were unanimously approved.
Following approval of the minutes, Jay McGrail updated the Committee on SSCC administrative and operational matters.
Jay McGrail commenced his update by advising the CCMC that the transfer of the liquor license to Vista Verde Corp./ Elio Ricci had been approved by the (MA.) ABCC and that the new license certificate had been received and posted. He then thanked everyone involved in the process for the help.
Jay McGrail next reported on the bowling alley, noting that the lease with Louis Pumphrey is scheduled to expire the end of July and adding that there are issues to be resolved before an extension of the lease can be considered. With the assistance of William Friend, he then discussed these issues with the CCMC. After this discussion, it was agreed that William Friend would prepare a “Tenant At Will” letter to be reviewed and approved by town counsel and then sent to Mr. Pumphrey. It was determined that this approach would give the CCMC time to further examine the issues and meet with Mr. Pumphrey and his representatives. It was also determined that Ted Alexiades, the Town Accountant/Finance Director, should be invited to participate in the CCMC’s discussions with Mr. Pumphrey.
Jay McGrail then reported on the landscaping and fence work being done to complete the installation of the event tent adjacent to the food and beverage facilities. He also discussed the upcoming member/guest tournament, outings and other functions occurring during the rest of June and July. He concluded this portion of his report with information on the SSCC’s support of Hingham’s 4th of July parade and explained his plans for the design of the SSCC float for the parade.
Jay McGrail followed with an update on the SSCC FY 2010 financials, commenting that the information he was providing was still preliminary and explaining where he expected to see improvement over the prior year and where issues remained. He also reviewed with the CCMC the work that needed to be done to successfully close out the fiscal year.
Upon conclusion of the CCMC’s discussion of the financial report, Jay McGrail presented a report on golf simulators, commenting that he had been exploring the idea of installing two golf simulators in the unused portion of the SSCC storage room. He added, that this would require some renovation work in the storage room, but that he thought the golf simulators would provide additional revenue for the SSCC and allow utilization of the SSCC facilities in the winter months when the facilities are under utilized. The CCMC was generally supportive of the idea and asked him to obtain more information on the renovation costs and the costs and terms of the arrangement for the golf simulators. William Friend was asked to review and assist with negotiations of any contract for the golf simulators.
After this discussion, Jay McGrail reported on the repair work done in the pool area, advising the CCMC that the first stage of the work was completed in a timely manner (prior to the opening of the pool). He followed with information he had gathered, at the CCMC’s request, concerning a pool cover. It was agreed, following this discussion, that if he could obtain a pool cover unit for $6,000 he was authorized to do so.
Jay McGrail then noted that there was a recent incident in the Greenside Grill that had been brought to his attention and he thought it should be shared with the Committee. After discussing the information presented, the Committee agreed on the approach needed to resolve the issue an asked Jay McGrail to work with the Greenside Grill manager to resolve the matter.
An updated 2010/2011 capital expenditure report was then presented to the CCMC by Jay McGrail. As part of this report, Jay McGrail reminded the Committee members of his presentation and its discussion of his report at the prior meeting and then updated the Committee on the work that had been completed and the expenditures still pending. He concluded with a report on the replacement vehicle listed in the capital plan and explained his planned approach for obtaining the vehicle. After a thorough discussion of the method for obtaining the vehicle, the town approvals needed and what would be done with the vehicle to be replaced, the Committee voted unanimously to authorize the purchase of the new vehicle.
Thereafter, on motion duly made and seconded, the Committee unanimously voted to adjourn the meeting.
Respectfully submitted,
William K Friend
Secretary