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MINUTES OF THE AUGUST 25, 2010
Members Present: Kathleen Curley, Paul Casey, Terry Clarke, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC's Director of Operations.
With a quorum present, the meeting was, called to order at 6:35PM by Kathleen Curley, Chairman of the CCMC.
As the first order of business, the Chairman called for questions or comments with regard to the June 23, 2010 CCMC meeting minutes. After a short discussion, on motion duly made and seconded, the minutes were unanimously approved.
Following approval of the minutes, Jay McGrail updated the Committee on developments at SSCC during July and August.
Jay McGrail commenced with a report on his discussions with Lou Pumphrey concerning the bowling alley lease. He advised that the "Tenant at Will" letter had been signed and returned by Mr. Pumphrey and that he, William Friend and Lou Pumphrey have discussed methods for payment of past due rent and the other issues delaying the renewal of the lease. Mr. McGrail also advised that he is obtaining estimates on the value of the bowling equipment and lanes.
Jay McGrail followed with a report on the SSCC FY 2010 financials, commenting that the information he was providing was still preliminary because he has not received final numbers from the town accountants. He added that the auditors were expected to commence their work in the next few days and that the final year-end results would not be determined until the audit is completed. He also added that he had developed more detail on the SSCC's capital expenditures for the year and that he forwarded this information to the town accounting office.
As part of the financial discussion, Jay McGrail provided a report on the SSCC's food and beverage business and updated the Committee on the revenues generated by the SSCC/YMCA pool operations. He reported that the event business appears to be doing well with several events now scheduled for the new tent and that comments on the food service continue to be very positive. He also noted that the pool was scheduled to close September 6th and that he was pleased with the increased revenue generated by the pool operations this year.
Also included in the financial report, was a discussion of the golf operations. Jay McGrail reviewed the outings completed over the summer, commented on the continuing heavy level of play on the course and his plans for the upcoming South Shore Four-ball Tournament (Oct 9th) and the Hingham Parade fundraising tournament later in the month. He concluded this report with information on a new "Wine and Dine'' program he worked out with Elio Ricci ($45 for nine holes of golf and a dinner at the Greenside Grill).
Following the discussion of the financial report, Jay McGrail reminded the committee that the increased traffic on the golf course also creates personnel and operational issues. He then reviewed the complaints he had been receiving regarding the unavailability of prime tee times on the weekends, advised that there are a limited number of prime tee times that must be shared and that he is working with the members on a solution to the problem that he is going to test in the coming weeks.
Jay McGrail also advised the committee that several of the regular golfers and members had requested the he install a bell on the first hole, to alert following golfers when the prior group has cleared the green area. He indicated that he was not opposed to the bell but not certain it would make a difference and suggested that, if the committee did not object, he would install the bell. The committee supported his decision to install the bell.
Jay McGrail then expressed his concerns pertaining to the aging golf carts owned by the SSCC. He followed with a review of the current financial arrangements with regard to the SSCC golf cart fleet. He then explained that he had commenced the process of gathering information on the disposition of some or all of the current SSCC carts and the acquisition or leasing of new carts. He then summarized the information he had received and added that he had shared this information with Ted Alexiades who was also involved in the process. A general discussion of the alternatives followed.
Jay McGrail, continued his report with an update on his discussions concerning the installation of golf simulators at the SSCC. He started with a review of the results of a recent survey he had submitted to the members and regular golfers at the SSCC, noting that he had received strong support for installing the simulators and other feed back that appears to indicate that they will be well used. He followed with information on the costs of the required renovation work in the storage room, the costs involved with the daily supervision of the simulators and his thoughts on involving SSCC's food and beverage operator in the process and in the funding of the renovation work.
After the discussion regarding installation and operation of golf simulators, Jay McGrail reported on the repair work done in the pool area, advising the Committee that the first stage of the work was completed, prior to opening the pool for the season, and that the leaks appeared to be substantially abated. He noted that this could mean that the second and more expensive stage of the project may not be needed. He followed with information on the pool cover, stating that he could not locate a cover and the necessary supplemental equipment in the price range authorized by the committee, so he did not proceed with the pool cover purchase.
Thereafter, on motion duly made and seconded, the Committee unanimously voted to adjourn the meeting.
Respectfully submitted,
William K. Friend
Secretary