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MINUTES OF THE SEPTEMBER 21, 2010
MEETING OF THE COUNTRY CLUB MANAGEMENT COMMITTEE (CCMC)
AT THE SOUTH SHORE COUNTRY CLUB (SSCC)
Members Present: Paul Casey, Terry Clarke, Kerry Ryan, and William Friend
Others Attending: Jay McGrail, SSCC's Director of Operations
With a quorum present, the meeting was called to order at 6:45PM.
As the first order of business, the September 7, 2010 CCMC meeting minutes were distributed to and reviewed by the Committee members. After a short discussion and with changes noted, on motion duly made and seconded, the minutes were unanimously approved.
Following approval of the minutes, Jay McGrail reminded the Committee of its discussions at recent meetings regarding the cell phone tower. He then noted the renewed interest expressed by the town concerning the placement of a cell tower on the SSCC grounds and reported that he had met with Casey Dieble from Bay Communications who expressed interest in bidding on the installation of a cell tower. The Committee then discussed how best to proceed given the experience gained from last year's efforts. It was agreed that, before contacting others interested in bidding on the tower or considering the preparation of a RFP, the Committee should meet with representatives of the town's Advisory Committee and the Town Administrator. Jay McGrail was asked to arrange this meeting.
After the cell phone tower discussion, Jay McGrail informed the Committee that he had recently been contacted by Tom Wilson, from the Hingham Historical Commission, expressing the Historical Commission's interest in working with the CCMC to preserve the Litchfield House. Mr. Wilson suggested a cooperative effort to request funds from the CPC to forestall further deterioration of the house and asked that the CCMC meet with Historical Commission representatives to consider this suggestion. The Committee discussed the proposal and William Friend, Kerry Ryan and Jay McGrail agreed to meet with Mr. Wilson.
Jay McGrail then advised the Committee of his plans for a Halloween party and hayride event for kids to be held at the SSCC on October 22, 2010. He explained that he would be organizing two hayrides, a hayride for young kids and a scary hayride for older children and their parents and that he was also working with the town's Recreation Commission on the Halloween party. He further explained that he expected the party to include a "Bounce House", photos with a witch, pumpkin painting and a pet costume contest. He also noted that Elio Ricci was involved in the event planning and that there would be free popcorn and cider for the children attending the event.
Upon conclusion of the Committee's discussion of the SSCC Halloween event, Jay McGrail updated the Committee on the progress made on the installation of two proposed golf simulators. An architectural plan and a color rendering of the simulator room, prepared by Al Kearney, was presented and explained by Jay McGrail and the Committee again examined the room.
The Committee then reviewed the estimated construction costs and information on Elio Ricci's proposed contribution toward these costs. Thereafter, the Committee authorized Jay McGrail to proceed with the project as presented.
Following this authorization, on motion duly made and seconded, the Committee reviewed and approved the 2nd Amendment to Lease, which was prepared by Robert Orsi, special counsel, authorized William Friend to sign the 2nd Amendment on behalf of the CCMC and then asked William Friend to present it to the Hingham Board of Selectmen for their review and signature.
The Committee then examined the revised Simulator Placement Agreement with EverGreens Golf. Jay McGrail advised the Committee that the Agreement had been reviewed by Town Counsel and Ted Alexiades and had been updated since the Committee's September 7th meeting to reflect input from Town Counsel and Committee members. Following a discussion, on motion duly made and seconded, the Committee unanimously approved the Agreement and authorized William Friend, to make any final, required non-substantive changes and to then sign the Agreement on behalf of the CCMC.
Thereafter, on motion duly made and seconded the meeting was adjourned.
Respectfully submitted,
William K. Friend
Secretary