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MINUTES OF THE DECEMBER 13, 2010
MEETING OF THE COUNTRY CLUB MANAGEMENT COMMITTEE (CCMC)
AT THE SOUTH SHORE COUNTRY CLUB (SSCC)
Members Present: Kathleen Curley, Paul Casey, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC Director of Operations and Jake Silva, SSCC Golf Course Superintendent.
Kathleen Curley, Chairman of the CCMC, called the meeting to order, with a quorum present, at 9:20AM.
As the first order of business, the Chairman called for questions or comments with regard to the September 21, 2010 CCMC meeting minutes. After a short discussion, on motion duly made and seconded, the minutes were unanimously approved.
Following approval of the minutes, Jay McGrail introduced Jake Silva to the Committee as SSCC's new Golf Course Superintendent. Thereafter, at Jay McGrail's request, Jake Silva reviewed the golf course maintenance and improvement projects planned for the winter months.
Jay McGrail continued with a report on his preliminary research and considerations concerning a new golf course maintenance facility at the SSCC. As part of this report, he described the potential size and location of the facility and reviewed his discussions with the town engineer about the method and materials that would be best for the construction of the facility. A general discussion followed concerning the design, financing and location of facility. Also discussed was the impact the project would have on existing SSCC buildings in the area being considered for the facility. No action was taken by the CCMC with regard to the maintenance facility.
Jay McGrail then reminded the Committee of his prior stated concerns with regard to the condition of the SSCC's ten-year old fleet of golf carts and explained that he had met with the three golf cart vendors operating in New England area and asked them to provide him with proposals for upgrading the fleet. He noted that Paul Casey, William Friend and Ted Alexiades assisted him in this information gathering and analysis process. He followed with a review of the proposals he had received, explained the negotiations that followed the initial proposals and then outlined the arrangement that he felt was best for the SSCC.
The proposal that Jay McGrail, Paul Casey and William Friend recommended to the CCMC includes: a discounted purchase price on sixty, 2010 carts, a full-new cart warranty (the carts are one-year old), a trade-in credit for sixty of the SSCC's existing carts- this will be used to reduce the purchase price for the new carts, a five-year guaranteed repurchase price (trade-in value) for the new carts, an upgrade package for the twenty SSCC carts not traded in (to make them appear to be identical to the new carts) and discounted pricing (20%) for any parts needed by the SSCC for maintenance of its existing carts.
Jay McGrail further advised the CCMC that the beverage cart currently being used on the golf course often does not run, is a noisy distraction to golfers when it does run and requires continuous maintenance to keep it running. As a result, he has also explored the purchase of a new beverage cart, as part of the foregoing arrangement. He then explained that the SSCC receives additional revenue from Raffael's for use of the beverage cart and recommended that the Committee include a new beverage cart in the proposed arrangement.
Jay McGrail concluded with a review of his discussions with Ted Alexiades regarding the financing needed to complete the arrangement and commented that, if approved, he expected a spring delivery date for the carts.
Following the CCMC's discussion of the information presented, Jay McGrail asked the committee to authorize him to sign and forward an Order Confirmation that would hold the carts and document all of the terms of the arrangement, as presented to the Committee. Thereafter, on motion duly made and seconded the Committee authorized Jay McGrail to sign and deliver the requested Order Confirmation to Country Club Enterprises for the sixty, 2010 golf carts and a beverage cart.
Following the Committee's review and approval of the golf cart Order Confirmation, Jay McGrail updated the Committee on several other pending matters, including Raffael's proposed closing of its restaurant in Hull, the rental arrearage status of the SSCC's bowling operations and the positive public response to the golf simulators opened by the SSCC in November. He then invited the Committee to inspect the completed simulator room (The Tour) and reviewed The Tour's successful marketing program and gift certificate program.
The next item on the agenda was a review of the SSCC FY 2012 Budget. Jay McGrail provided budget materials to the Committee members and explained that he had worked on the Budget with Paul Casey and Ted Alexiades. He then explained the differences between the FY 2011 Budget and the FY 2012 Budget. A discussion of the proposed budget followed.
After responding to all of the questions from the Committee regarding the FY 2012 Budget, Jay McGrail advised the Committee that, with their approval, he, Paul Casey and William Friend would present the proposed FY 2012 Budget to the Board of Selectmen on December 14th. No objections were raised and it was unanimously agreed that the proposed 2012 Budget could be presented to the Board of Selectmen.
The Committee then reviewed the new membership fees brochure and supported Jay McGrail's proposal that membership fees for the coming year remain level and that the membership cap be set at 325 members.
The Committee followed with a discussion of a recent membership survey which solicited the member's opinions on a number of matters including weekend play and alternative approaches for the SSCC to manage the increasing demand for prime weekend tee times (7AM to 11AM).
Upon conclusion of this discussion, on motion duly made and seconded, the meeting was adjourned.
Respectfully submitted,
William K. Friend
Secretary