Link back to Country Club Management Committee page
MINUTES OF THE JANUARY 18, 2011
Members Present: Kathleen Curley, Paul Casey, Terry Clarke, Kerry Ryan, and William Friend.
Others Attending: Jay McGrail, SSCC Director of Operations.
Kathleen Curley, Chairman of the CCMC, called the meeting to order, with all members present, at 6:35PM.
As the first order of business, the Chairman called for questions or comments with regard to the December 13, 2010 CCMC meeting minutes. After a short discussion, on motion duly made and seconded, the minutes were unanimously approved, with the secretary/clerk being authorized to make any reasonable corrections he deems necessary and appropriate.
Following approval of the minutes, Jay McGrail provided the Committee with an update on SSCC's golf simulator business operation and revenues and an update on the bowling alley operation and revenues. The Committee was pleased with the initial and continuing success of the golf simulator business and was pleased to learn that the bowling alley arrearages were being corrected. A lengthy discussion followed with regard to the bowling alley operation. It was agreed that a long-term plan is needed for the bowling alley operations and Jay McGrail stated that he would continue to work with the Town Administrator, the bowling alley operator and the Committee to develop the needed plan.
Following the foregoing discussion, Jay McGrail and Paul Casey reviewed with the Committee the portions of the town's 2010 year-end financial report that applied to the SSCC operations. This involved a discussion of the balance sheet and net income statement references to the SSCC. After discussing the reported financial results, the Committee requested that Paul Casey meet with the town accountant, so that the Committee's questions concerning the financial report could be answered.
At this time, Kerry Ryan departed from the meeting.
Jay McGrail then introduced a letter he had received from several golf members of the SSCC, commenting on the "prime time" weekend tee time policy of the SSCC. He explained that after receiving the letter, he requested that Kathy Curley and William Friend join him in a meeting he had scheduled with these golf members, so that the Committee would have a better understanding of the weekend tee time issues. Jay, Kathy and William then reviewed with the Committee the issues raised at the meeting (the primary issue being there is a greater demand for "prime time" weekend tee times than there are tee times available) and the Committee then discussed several alternative approaches to address the issues. After considerable discussion, the Committee agreed upon a policy that they felt was fair and equitable for all golf members and asked Jay McGrail to communicate the revised policy to the golf members.
Upon conclusion of the tee time discussion, Jay McGrail reminded the Committee of the SSCC contract with EZLinks Golf, Inc. He explained that the contract, for a tee time management system, was approved by the Committee last year and is now up for a two-year renewal. He further noted that William Friend had reviewed the original contract and had reviewed and revised the renewal agreement. He also advised the Committee that he was satisfied with the services provided by EZLinks and that he was prepared to sign the renewal, if it was approved by the Committee. Following a discussion of the services and minimal costs associated with the renewal agreement, the Committee voted unanimously to approve the renewal agreement and authorized Jay McGrail to sign and deliver the agreement to EZLinks.
Thereafter, on motion duly made and seconded, the Committee voted unanimously to adjourn.
Respectfully submitted,
William K. Friend
Secretary/Clerk