Link back to Elder Services Meeting Minutes
January 11, 2010
Attending: Katherine Bennett, Anne Condon, Thomas Hickey, Norma Jackson, Susan Kiernan, Patricia LaLiberte, Arthur LeMay, William Scott, Stephen Waynen, Barbara Farnsworth, Director, Kevin Paicos, Town Administrator
Absent: Ann Manning
The meeting was called to order at 4:30 pm by Thomas Hickey, Chairman.
Thomas Hickey thanked Arthur LeMay for his donation of coffee and working with Dunkin Donuts to donate doughnuts, and staff members Barbara Farnsworth, Caroline Gibson, and Karen Sadlon for opening the Senior Center and serving refreshments for those who had gathered to send off the troops being deployed from the Hingham Armory.
SECRETARY’S REPORT – on a motion duly made and seconded, the minutes of the December 7, 2009 meeting were accepted.
FUNDRAISING AS IT PERTAINS TO MUNCIPAL BOARDS AND COMMITTEES: Thomas Hickey introduced Kevin Paicos, Town Administrator. Kevin discussed Mass Municipal Law and fundraising:
Boards and Committees are allowed to raise funds. Funds can be held in separate from the General Fund in a donation account. Funds raised and/or donations made should specifically state for use by Elder Services programs and activities. A form that specifies this use should be developed if not already in use.
Board members are allowed to raise funds, paid staff are not.
There are two types of revolving accounts available for town departments.
501 c3’s can also be developed and used to raise funds for charitable purposes. The board of this organization cannot be the same as the Elder Services Board. It needs to be a separate board.
Large gifts to a Town Department must be accepted by the Board of Selectman.
Town property/staff cannot be used for the purpose or fundraising.
Recognition can be given to donors.
Naming of Town property is currently before a committee. This committee will develop guidelines for review by the Selectmen in their work to develop a policy regarding the naming of any buildings, fields, etc that are owned by the Town.
Following the presentation, there was a discussion among the Board regarding fundraising, uses of funds raised, and who would be responsible. Thomas Hickey appointed Arthur LeMay and Anne Condon to a committee that will develop a proposal to be reviewed by the Board regarding fundraising.
TREASURER’S REPORT
Joanne Pollick reported that:
Donation Account: Balance as of December 30, 2009 was $38,464.74. Money was expended during December for van repairs.
Municipal Account: Van repair and tire line items have been exhausted.
On a motion duly made and seconded, the Treasurer’s report was accepted.
Fiscal 2011 Budget – Elder Services presented its budget to the Selectmen on December 15. Steve Waynen and Arthur LeMay were also present. The Selectmen voted their budget recommendations during the week of January 4, and at this time, their recommendation for the Elder Services budget is what we had submitted. We are tentatively scheduled to meet with the Advisory Board on February 9.
DIRECTOR’S REPORT - SEE ATTACHED. Beginning with the February meeting, Barbara will be emailing the Board meeting announcement and minutes. For those who do not have a computer, she will still mail via surface mail.
COMMITTEE REPORTS – Barbara circulated the logo that will be used for the 40th Anniversary Celebration. Susan Kiernan has spoken to Nona’s and they will guarantee one hour. If business is still brisk after the hour, they will stay on site with their trucks. Susan Kiernan will book Sunday, June 13 with Nona’s for the ice cream social.
NEW BUSINES - Tom Hickey read a thank you note that Caroline Gibson had written to the Board. Caroline thanked the Board for their nomination of her for the Customer Service Award and described how much she enjoyed her job at Elder Services.
There being no further business, the meeting adjourned at 6:15 pm.
Respectfully submitted,
Ann Manning
Secretary