Town Government and Services:
Departments: Personnel Board
The Personnel Board is responsible for the administration of the Town’s Personnel By-law, which includes the Town’s Classification and Salary Plan (the “Plan”). The Board has five members and none can be an employee of the Town or one of the Town’s elected officials. Members of the Personnel Board are all volunteers and are appointed by the Moderator, serving three year terms. Each year, the Moderator appoints a member or members of the Board to succeed the member or members whose term or terms are then expiring. If there is a vacancy in the Board, it is filled by the Moderator and any person appointed to fill a vacancy holds office for the unexpired term of the person whom he/she succeeds.
DUTIES OF THE PERSONNEL BOARD
The basic duties of the Personnel Board are set out in Section 5 of the Personnel By-law and include the following:
- The Personnel Board administers the By-law, which includes the Town’s Classification and Salary Plan. To that end, the Board is authorized to establish policies, procedures and regulations consistent with the Plan, as it deems necessary.
- The Board maintains written descriptions of the jobs or positions in the Plan, which describe the essential characteristics, requirements and general duties.
- Working with the Town’s Human Resources Office, personnel records of all Town employees are maintained by that office for the use of the Personnel Board.
- From time to time, the Personnel Board reviews the work of all positions covered by the Plan.
- Periodically, the Personnel Board reviews the Salary Schedules. The Board keeps informed as to pay rates and policies for services outside the Town and recommends to the Town any action deemed desirable to maintain a fair and equitable pay level.
- The Personnel By-law authorizes the Personnel Board to add positions to the Plan or reclassify existing positions no more than two higher pay scale groups, effective until the next Town Meeting, when a proposal to amend the Schedules is to be presented to the voters.
Currently, the members of the Personnel Board are:
- David Pace, Chairman
- Russell Conn
- Marie Harris
- Jack Manning
- Mary Jane O'Meara
The current practice of the Board is to meet monthly and the Board’s meetings are posted and conducted in accordance with the Commonwealth’s Open Meeting Law.
To contact the Personnel Board, you may call David Basler, Director of Human Resources at (781) 804-2479 or HumanResources@hingham-ma.gov
2012 Annual Report
The Personnel Board is pleased to submit this Annual Report of its activities from January 1 through December 31, 2012.
Calendar 2012 saw the Personnel Board handle many matters. Most important was a wage and classification study of all Town positions not covered by a collective bargaining agreement. A salary survey of the 19 towns Hingham uses for comparison purposes was conducted. Position Analysis Questionnaires were completed by the employees in positions covered by the study and by Department Heads.
The Board approved the reclassification of the following positions: Treasurer Tax Receipts Clerk from Grade 7 to Grade 8, Treasurer Research Clerk from Grade 7 to Grade 8, Building Department/Zoning Board of Appeals Clerk from Grade 6 to Grade 7, Senior Clerk position in the Town Clerk Office from Grade 6 to Grade 7, Director Veterans’ Services from Grade 10 to Grade 13, Harbormaster from Grade 12 to Grade 13, Historic Administrator from Grade 11 to Grade 12, Director Community Planning from Grade 17 to Grade 18, Inspector of Buildings/Building Commissioner from Grade 14 to Grade 15, and Library Director, from Grade 17 to Grade 18.
In connection with the study, the Board reviewed all job descriptions and revised the following: Payroll Administrator, Staff Accountant, Accounts Payable Clerk, Director of Assessing, Assistant Assessor, Assessing Technician, Accounts Receivable Clerk, Accounts Payable Clerk, Sewer Supervisor, Office Administrator-Sewer Department, Municipal Lien Clerk, Revenue Receipts Administrator, Assistant Treasurer/Collector, Treasurer Collector, Food Inspector, Health Agent, Executive Health Officer, Health Clerk, Administrative Secretary-Health Department, Public Health Nurse, Town Clerk, Assistant Town Clerk, Administrative Secretary–Elder Services, Outreach Coordinator, Director of Elder Services, Inspector of Wires, Zoning Administrator, Administrative Assistant–Community Planning, Conservation Officer, Administrative Assistant-Conservation, Wetlands Filing Clerk and Deputy Building Inspector.
The Board classified and established a job description for the new position of Recycling and Transfer Station Swap Shop Coordinator and approved minor changes to the language in the Elder Services Volunteer Coordinator job description and re-titled this position Program Coordinator. The Board re-graded the Recreation Department positions of Fitness Room Attendant and Child Care Attendant from x-5 and x-3, respectively, to x-2 for both. The Board approved requests that newly hired employees hired into the following positions be placed at a higher step on the applicable salary scale based on their prior experience: Elder Services Outreach Coordinator, Police Officer, Director of Community Planning, Assistant Town Clerk and Inspector of Buildings/Building Commissioner. The Board approved 11 vacation carry-over requests. The Board approved a request for an extension of sick leave for one employee.
The Board recommended to the 2012 Annual Town Meeting that, effective July 1, 2012, a 2% general wage increase for Hingham employees not covered by a collective bargaining agreement. This recommendation was approved by the Town Meeting. The Board also recommended that Section 8 of the Personnel By-Law be revised by adding a new sub-section -d “Individual Employment Agreements”, a change that was adopted by the 2012 Annual Town Meeting. The Board determined that the criteria set forth in sub-section 8-d had been satisfied so that the following positions would be removed from the Classification and Salary Plan, permitting the Board of Selectmen to enter into individual employment agreements with the incumbents: Director of Operations/Golf Course Superintendent, South Shore Country Club and Town Engineer positions.
During calendar year 2012, the Board concluded negotiations and the Board of Selectmen signed three year successor labor contracts with the unions that represent Fire Department employees and Library employees. The two contracts provide that, for their term, July 1, 2012 to June 30, 2014, there will be a general wage increase of 2% in each of the three years.
The Board ended calendar 2012 preparing to negotiate new contracts with three bargaining units representing: Public Works Department employees, Police Patrol Officers and Police Superior Officers, all of which expire on June 30, 2013.
The Board acknowledges and thanks Michael Puzo for his extraordinary work with the Board and welcomes the new member, Jack Manning.
David Pace, Chairman