Town Government and Services:
Departments: Personnel Board
The Personnel Board is responsible for the administration of the Town’s Personnel By-law, which includes the Town’s Classification and Salary Plan (the “Plan”). The Board has five members and none can be an employee of the Town or one of the Town’s elected officials. Members of the Personnel Board are all volunteers and are appointed by the Moderator, serving three year terms. Each year, the Moderator appoints a member or members of the Board to succeed the member or members whose term or terms are then expiring. If there is a vacancy in the Board, it is filled by the Moderator and any person appointed to fill a vacancy holds office for the unexpired term of the person whom he/she succeeds.
DUTIES OF THE PERSONNEL BOARD
The basic duties of the Personnel Board are set out in Section 5 of the Personnel By-law and include the following:
- The Personnel Board administers the By-law, which includes the Town’s Classification and Salary Plan. To that end, the Board is authorized to establish policies, procedures and regulations consistent with the Plan, as it deems necessary.
- The Board maintains written descriptions of the jobs or positions in the Plan, which describe the essential characteristics, requirements and general duties.
- Working with the Town’s Human Resources Office, personnel records of all Town employees are maintained by that office for the use of the Personnel Board.
- From time to time, the Personnel Board reviews the work of all positions covered by the Plan.
- Periodically, the Personnel Board reviews the Salary Schedules. The Board keeps informed as to pay rates and policies for services outside the Town and recommends to the Town any action deemed desirable to maintain a fair and equitable pay level.
- The Personnel By-law authorizes the Personnel Board to add positions to the Plan or reclassify existing positions no more than two higher pay scale groups, effective until the next Town Meeting, when a proposal to amend the Schedules is to be presented to the voters.
Currently, the members of the Personnel Board are:
- David Pace, Chairman
- Russell Conn
- Marie Harris
- Jack Manning
- Mary Jane O'Meara
The current practice of the Board is to meet monthly and the Board’s meetings are posted and conducted in accordance with the Commonwealth’s Open Meeting Law.
To contact the Personnel Board, you may call David Basler, Director of Human Resources at (781) 804-2479 or HumanResources@hingham-ma.gov
2013 Annual Report
The Personnel Board is pleased to submit this Annual Report of its activities from January 1, 2013 through December 31, 2013.
Calendar 2013 saw the Personnel Board handle a host of issues. The Board approved the classification and job descriptions for the following new positions: Public Works Department Office Administrator at Grade 11, and Administrative Secretary at Grade 8; Assistant Library Director at Grade 14; Harbormaster Office Clerk Position at Grade 6; Food Service Technician at Grade 6; and the grant-funded position of Archivist.
The Board approved the reclassification and renamed the position of Zoning Administrator to Senior Planner: Zoning and Special Projects at Grade 15, and the position of Conservation Officer to Senior Planner: Conservation Officer/GIS Administrator at Grade 15. Also, the Board approved that the criteria as set forth in Section 8-D of the Personnel By-Law have been sufficiently satisfied by the application of the Board of Selectmen to enter into an individual employment agreement with the Manager of Information Services.
The Board approved a new three step miscellaneous compensation schedule for the seasonal Assistant Harbormaster position employees and revised miscellaneous compensation salary schedule for Recreation Instructor. The Board approved the request that the newly hired Building Inspector/Building Commissioner be placed at a higher step on the applicable salary scale based on his prior experience and to approve one additional week of vacation. Also, the Board approved the granting of one additional week of vacation for the newly hired Senior Planner: Zoning and Special Projects based on her prior experience. The Board approved three vacation carry-over requests. The Board approved a request for extensions of sick leave for one employee and adjudicated two DPW union grievances that were not satisfactorily resolved at a preliminary level.
The Board recommended to the 2013 Annual Town Meeting that, effective July 1, 2013, a 2% general wage increase for Hingham employees not covered by a collective bargaining agreement. This recommendation was approved by the Town Meeting.
The Board ended calendar 2013 in ongoing negotiations for new contracts with three bargaining units representing: Public Works Department employees, Police Patrol Officers and Police Superior Officers, all of which expired on June 30, 2013.
The Board acknowledges and thanks Nelson Ross for his 43 years of extraordinary work and wisdom with the Personnel Board and welcomes its new member, Mary Jane O'Meara.
David Pace, Chairman
Mary Jane O'Meara