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Hingham Massachusetts, Incorporated 1635, History & Pride
 

Town Government and Services:

 

Departments: Personnel Board

Personnel Board

The Personnel Board is responsible for the administration of the Town’s Personnel By-law, which includes the Town’s Classification and Salary Plan (the “Plan”).  The Board has five members and none can be an employee of the Town or one of the Town’s elected officials.  Members of the Personnel Board are all volunteers and are appointed by the Moderator, serving three year terms.  Each year, the Moderator appoints a member or members of the Board to succeed the member or members whose term or terms are then expiring.  If there is a vacancy in the Board, it is filled by the Moderator and any person appointed to fill a vacancy holds office for the unexpired term of the person whom he/she succeeds.

DUTIES OF THE PERSONNEL BOARD

The basic duties of the Personnel Board are set out in Section 5 of the Personnel By-law and include the following:

  • The Personnel Board administers the By-law, which includes the Town’s Classification and Salary Plan.  To that end, the Board is authorized to establish policies, procedures and regulations consistent with the Plan, as it deems necessary.
  • The Board maintains written descriptions of the jobs or positions in the Plan, which describe the essential characteristics, requirements and general duties.
  • Working with the Town’s Human Resources Office, personnel records of all Town employees are maintained by that office for the use of the Personnel Board.
  • From time to time, the Personnel Board reviews the work of all positions covered by the Plan. 
  • Periodically, the Personnel Board reviews the Salary Schedules.  The Board keeps informed as to pay rates and policies for services outside the Town and recommends to the Town any action deemed desirable to maintain a fair and equitable pay level.
  • The Personnel By-law authorizes the Personnel Board to add positions to the Plan or reclassify existing positions no more than two higher pay scale groups, effective until the next Town Meeting, when a proposal to amend the Schedules is to be presented to the voters.

Currently, the members of the Personnel Board are:

  • David Pace, Chairman
  • Russell Conn
  • Marie Harris
  • Jack Manning
  • Mary Jane O'Meara

The current practice of the Board is to meet monthly and the Board’s meetings are posted and conducted in accordance with the Commonwealth’s Open Meeting Law.

To contact the Personnel Board, you may call David Basler, Director of Human Resources at (781) 804-2479 or HumanResources@hingham-ma.gov

2014 Annual Report

The Personnel Board is pleased to submit this Annual Report of its activities from January 1 through December 31, 2014.

Calendar 2014 saw the Personnel Board handle a host of issues. The Board approved job descriptions for the following four new Library positions: Collection Development Librarian, Information Technology Services Librarian, Associate Librarian–Circulation Services, and Reference-Local History Librarian.

The Board approved the reclassification of the position of Health Agent at Grade 13 and the Public Works Sewer Supervisor at Grade 13. The Board approved the job description and classification of the following positions: South Shore Country Club Golf Course Professional – Level 1 at Grade 11, Bowling Alley Equipment Manager at Grade 7, Head Assistant Harbormaster at Grade X-23 (the Board approved a salary schedule for this position), and Recreation Department Program Supervisor, at Grade 7.

The Board approved the revised job description of Community Planning Department Building Clerk, Police Department Records Clerk and Community Planning Department Zoning Board of Appeals Clerk.

The Board approved the requests that the newly hired Assistant Library Director, Community Planning Department Zoning Board of Appeals Clerk, and Local Building Inspector be placed at a higher step on the applicable salary scale based on prior experience. The Board approved nine vacation carry-over requests. The Board recommended an amendment to Section 19 of the Personnel By-Law to add to the longevity schedule a provision that employees with 25 or more years of continuous full-time employment would be entitled to longevity pay in the annual amount of $1,000. The Board approved a request for an extension of sick leave for one employee and adjudicated two DPW union grievances that were not satisfactorily resolved at a preliminary level.

The Board recommended to the 2014 Annual Town Meeting that, effective July 1, 2014, a 2% general wage increase for Hingham Town employees not covered by a collective bargaining agreement be implemented. This recommendation was approved by Town Meeting.

During calendar year 2014, the Personnel Board concluded negotiations and the Board of Selectmen signed three year successor labor contracts with the unions that represent Public Works employees and Police Superior Officers, and signed a three year Memorandum of Agreement with the union that represents Police Patrol Officers. These agreements provide that, for the term, July 1, 2013 to June 30, 2016, there will be a general wage increase of 2% in each of the successive three years. The Police Superiors Union and the Town agreed upon a comprehensive Drug and Alcohol Testing Policy. The Board also concluded negotiations and the Board of Selectmen signed a three year successor agreement with the union representing Library employees. This contract provides that, for its term, July 1, 2014 to June 30, 2017, there will be a general wage increase of 2% in each of the successive three years.

The Board ended calendar 2014 in ongoing negotiations for a new successor labor contract with the bargaining unit representing the Fire Department employees. The Firefighters' contract expired on June 30, 2014.

David Pace, Chairman
Russell Conn
Marie Harris
Jack Manning
Mary Jane O'Meara