Back to Recreation Commission Meeting Minutes
September 03, 2009
Call to Order: Meeting called to order by Chairman Bosworth at 7:07 P.M.
Members Present: Jones, Thorne, Campbell, Dolan and Bosworth
Acceptance of Minutes: Motion by Tori Dolan: to accept the minutes of June 2009 monthly meeting.
2nd by Thorne
Passed: Unanimous
Open Forum:
1) Mr. Ron Manassion requested the use of Cronin Field for 3 dates to be used by players ages 16 to 18 yrs of age for Fall baseball league.
Permission granted
2) Mr. Tom Belyea Historian Hingham Road Race gave report on 4th of July Road Race
a) There were 106 more participants than the previous year
b) Would like to work on a general safety plan for 2010 road race
1. Changes made starting area
2. Traffic flow at the Cracker Barrel store individuals being driven to and dropped of at start location.
3. Finish line area a need to update people at the finish line area.
New Business:
1. ) Discussion on field usage fees.
a. Recommendations on pricing were made by Mark Thorell, Hingham Recreation Director, Bud Thorne and Tom Campbell Recreation Commissioners
b. There was lengthy discussion on various types of field usage fees, members of the public and sports teams were invited and asked to participate. Any decision on fee increases were tabled until a special meeting scheduled for September 16, 2009, 7:30 P.M., this decision was made to give board members time to review the different pricing proposals.
2. Discussion on the proposal to construct two synthetic fields at the Margetts Field, Ward Street location.
a. Chairman Bosworth explained that the Selectman are in favor of the project and that they would like permission to go ahead with the project.
b. Commissioner Jones raised the question of ownership of the Hingham Recreation property and the naming of the fields
i. It was explained by Chairman Bosworth that the property belonging to Hingham Recreation would remain within the Commissions’ control and the field would retain the name of Margetts Field.
Motion by Frank Jones: That the Recreation Commission grant authority to Ward Street Field Turf LLC to seek permits on our behalf for construction of two multi use turf fields located at Margetts Field, Ward Street.
2nd: Mr. Tom Campbell
Motion Passes: Unanimous
3.) Discussion on Americans with Disabilities and handicapped access to Recreations facilities.
a. Director Thorell to explore options and report back to the Board Members.
Old Business: -
1. Discussion on purchase of Active Net. Software package help manage the Recreation Department, following discussion motion made to purchase.
Motion made by Frank Jones: To purchase Active Net Software, to be used as a management aide in the Recreation Department.
Motion amended by Chairman Scott Bosworth: to negotiate with Active Net to lower their service fee from 6.5% to 5%.
2nd by Tori Dolan
Passed: Unanimous
2. Discussion on Policies and Procedures
a. To discuss with the Advisory Committee, Selectman and to come to agreement within the Recreation Commission on policies and procedures which would best benefit its needs?
3. Discussion on Carlson Complex located in Bare Cove.
a. Currently owned by the Selectman
b. Selectman would like to turn the complex over to the Recreation Department as manager of the property.
i. Concern was raised by Commission Frank Jones as to managing a property. The Recreation Commission owns town property and is not in the business of managing property.
c. An additional meeting date is to be set with the Selectman to discuss options.
Directors Report; Please see attached
Committee Reports :
1. Road Race Committee had a meeting with the Police Department to discuss the billing of 4th of July Road Race. The bill was adjusted to correct some over billing. It was suggested that we ask members of the Police Department to attend the October meeting to answer questions raised by additional members of the Recreation Commission.
Recreation Wagon:
1. It was reported that the Recreation Snack Wagon made a profit of $1900.00 for the month of July.
Motion to Adjourn: Made by Frank Jones
2nd by Tori Dolan
Passed unanimous
Meeting adjourned at 9:17 P.M.