Back to Recreation Commission Meeting Minutes
Town of Hingham
RECREATION COMMISSION
210 Central Street
Hingham, Massachusetts 02043
Recreation Commission Meeting Minutes: October 01, 2009
Call to Order: Meeting called to order by Chairman Bosworth at 7:05 P.M.
Members Present: Jones, Thorne, Campbell, Dolan and Bosworth
Acceptance of Minutes: Motion by Tori Dolan: to accept the minutes of September 2009 monthly meeting
2nd by Campbell
Passed: Unanimous
Open Forum:
1. Mr. Tom Belyea Historian Hingham Road Race raised Safety Concerns with the current road race format
a. From 2006 to 2009 there has been an increase of 407 participants
i. Concerns of routing traffic going to the starting point at the Middle School
ii. Would suggest different time keeping methods such as disposable chips
2. There was discussion on developing a Safety Plan for 2010, 4th of July Road Race
a. Chairman Scott Bosworth would like to start working on this plan by January
b. Topics would include
i. Number of Police details
ii. Placement of Emergency Medical personnel
iii. Satellite parking areas (MBTA Shipyard, downtown public parking area, Bathing Beach, High School) then busing participants to the Middle School
3. Mr. Robert Keyes raised the issue regarding the questioning by the Town Selectman of Recreation Committee Member Tori Dolan being a Board Member and assumed to be a town employee. When in fact Mrs. Dolan is an independent contractor.
Old Business:
1. The billing for the Hingham Police details for 2009, 4th of July Road Race will be discussed at future meeting with Police Department representatives.
2. Policies and Procedures there was discussion on the matter it was suggested by Chairman Bosworth that members of the Recreation Commission meet with some of the members of the Advisory Board to review their procedures. A meeting will be scheduled for October 7th at 7:00 P.M. in the Town Hall.
3. The Active.Com computer program is awaiting approval of the Capitol Outlay Committee Director Thorell wrote a letter to the Committee requesting approval.
a. Active.Com has agreed to lower their service fee from 6.5% to 5% they have also agreed to eliminate the $0.50 per transaction fee
4. Margett’s Field Turf Field plan.
a. Chairman Bosworth and Commissioner Campbell attended the Planning Board meeting concerning this issue
i. The planning Board is continuing to look into feasibility of the project.
ii. There was discussion as to the ownership of the parcel of land belonging to the Recreation Commission once the project has been completed. At this time the land belonging to the Recreation Commission will remain within their control
New Business:
1. Chairman Bosworth was approached by a resident asking if the Recreation Department would look into possibly extending the Summer Sailing program at the Lincoln sailing Center into the fall.
a. Director Thorell said that he would look into it and report back at the November meeting.
2. The issue regarding fees charged to independent contractors was raised by Commissioner Campbell discussion followed.
Motion made by Commissioner Jones: To standardize all Hingham Recreation percentages to 20% or above on all recreation programs run by private contractors.
2nd by Commissioner Campbell
Passed: 4 to 1 Commissioners Jones, Bosworth, Thorne, and Campbell in favor.
Commissioner Dolan recused herself from the vote.
3. Commissioner Campbell raised the idea of possibly holding athletic tournaments at the new Carlson Field Complex with the anticipation of the Selectmen giving ownership of the complex to the Recreation Department.
4. Skateboard Park Commissioner Campbell raised the issue of the skateboard park at the Carlson Complex. It was explained to him that it is an issue that the Selectmen have to resolve.
Directors Report; Please see attached
Chairman’s Report: None, the Chairman had already covered the issues to report on.
Committee Reports :
1. Recreation Wagon it was reported that the Recreation Snack Wagon made a profit of $1,900.00 for the month of July.
Signing of Warrants and Bills:
1. All warrants and bills were signed
Motion to Adjourn: Made by Tori Dolan
2nd by Frank Jones
Passed unanimous
Meeting adjourned at 9:17 P.M.