Back to Recreation Commission Meeting Minutes
Meeting Minutes January 7, 2010
Call to Order:by Frank Jones at 8:50 a.m.
Present: Frank Jones(Chair), Bud Thorne, Tom Belyea, Trevor Byrne(until 9:03 a.m.), Paul Paget(from 9:15 a.m. to Adjournment).
Minutes Accepted: for 12-2-10; 12-30-10. Motion by: Bud Thorne; 2nd by Tom Belyea Passed: Unanimous(4 votes)
Open Forum: No questions or comments from the public. Laura Marwill, Advisory Committee Liaison, was present.
New Business
Management Agreement
After discussion of the document presented at the January 4, 2011 Selectmen’s Meeting, it was voted unanimously to accept the Agreement’s four key points, giving the Commission sole discretion and control of field management operations over the new Ward St. field. Motion by: Trevor Byrne; 2nd by Bud Thorne Passed: Unanimous( 4 votes) The four key points are the same operating principles used by the Commission and Rec Department to govern Rec fields.
Motion to Accept Ward Street Field, based on the four key points of the Recreation Department Management Approach and Services Agreement – Proposed Field on Ward Street, and signed Field Agreement with Selectmen and Ward Street Turf Fields Fund. Motion by: Frank Jones; 2nd by Tom Belyea Passed: Unanimous( 4 votes)
At 9:03 a.m., Commissioner Trevor Byrne left after vote was taken to report for work.
At 9:15 a.m., Commissioner Paul Paget attended the meeting, coming from a previously scheduled appointment.
Revised Services Agreement
After reviewing Paul Paget’s 1-7-11 draft proposal, the Commissioners agreed by consensus to review and reword the agreement narrative, consider feedback from the Selectmen, include the Rec Mission Statement and Vision, and expand the agreement to include Powers Field and Carlson Complex – fields owned by Selectmen that the Commission is now managing. This master agreement may also be applicable for other future recreation management opportunities. Commissioner Paget recommended further discussion topics including our future vision of services and facilities, separation of management duties from ownership, and long term agreements (i.e. 10 year written, which may be subject to an annual review).
The Commission wants to present a final document to the Selectmen at an early February meeting, and is seeking a written agreement. At the January 4, 2011 Selectmen Meeting, the BOS voted for a 1 year verbal agreement with the Commission. BOS will confirm placing a meeting with the Commission on their agenda.
Handouts
Copies of “New Changes to the Open Meeting Law”(dated November 2009) and “Town of Hingham Organizational Chart” were distributed. A brief discussion was held.
Director Report Highlights
Skate Park construction completed. Grand Opening to be determined by Selectmen.
Summer Camp – Past lottery system to be replaced with online registration this year.
Pre-School Program - to include 3 year olds with 4 and 5 year olds.
Energy Saver Gym Lights –Hingham Light offer: replace and pay ½ of $6400 cost.
Structured Open Rec gym schedule-see Director Report
Barn Proposal- Final open CPC meeting is January 27.
Capital Outlay Meeting – January 12-Will review $95,000 expenditure of our own funds.
Motion to Adjourn: by Paul Paget, 2nd by Bud Thorne Passed: Unanimous(4votes)
Meeting adjourned at 10:55 a.m.
Supporting Documentation
Revised Management Agreement(draft proposal dated 1-7-11)enclosed/attached
New Changes to the Open Meeting Law(November 2009)-see Town Clerk
Town of Hingham Organizational Chart-see Town Clerk
Director’s Report-see Director Thorell
Bob Garrity email – Skate Park –see Director Thorell